Rental Agreement
Rental:
Boardroom 640 can be rented for meetings, professional events, intimate gatherings, and photoshoots as agreed upon. Boardroom 640 will be rented in blocks of time as follows: 2 hour, 4 hour, and 8 hour increments for either The Boardroom Suite A/B, The Creative Room, or the entire event space . Paid rental time periods include time for early arrival (if applicable) and setup/cleanup time. Space may be booked via email or phone. Space is not guaranteed until a deposit is made and the Rental Agreement has been completed and signed by the renter. Your rental time frame includes set-up and take-down of all decorations, food prep, etc, plus clean-up. Table and chair set up will be completed by a staff member before space is accessed. Total hours used are calculated from scheduled access time until actual end of cleanup when the building is locked.
Payment:
Renters will pay the full rental rate at the time of booking. We offer an online payment service to pay by credit card/debit card only. A refundable Damage Deposit of $75.00 is also due at the signing of this contract. The Damage Deposit will be returned if there is no damage to the space, furniture/rugs, equipment, and all the conditions listed under the “Housekeeping” section of this contract are met within 48 hours of the event.
Cancellation:
Rental space may be cancelled via email, text, or phone. THERE ARE NO REFUNDS.
Rescheduling:
Rental space may be rescheduled via email, text, or phone with at least ONE WEEK’S NOTICE. You may only reschedule a rental date one time per rental agreement. THERE ARE NO REFUNDS.
Hours:
Boardroom 640 will be available for rentals, on a space-available basis, during the following days and times: Monday – Sunday 7 a.m. – 10 p.m. Renter assumes all responsibility for the building during the gathering hours.
Smoking/Incense/Flames:
No smoking anywhere inside the building. No incense or open flames of any sort.
Keys:
A staff member will provide an access code to retrieve the key to the front of the building through text message the morning of your event. Renters agree not to inform any person of the code for the front door key lock box. A renter will be charged a $100 replacement fee for any key lost or not returned as we will have to rekey the front door.
Security:
Each renter assumes responsibility for the security of the space during each rental period. Renters with keys are required to return the space to a secure state upon leaving by locking the front door of the building and depositing the key(s) back in the lock box.
Emergencies:
For any emergency situations including accidents, health crises, criminal activities, or fire, call 911. There is no phone available at the space. It is advised to have a cell phone close at hand.
Damage:
Each renter will assume full responsibility for any damage caused to any part of the entryway, bathrooms, and rental space during the renter’s scheduled event. Each renter agrees to pay in full for repair or replacement of any item or structure damaged by the renters or their guests invited to Boardroom 640. Full payment for damage shall be made within ONE MONTH of the damage. The renter’s damage deposit will be applied to costs.
Liability:
Each renter assumes liability for injury of any persons they invite to the space.
Housekeeping:
Each renter assumes responsibility for returning the rental space to a good state before they leave. All lights and electrical equipment must be turned off. Trash cans must be emptied and new bags replaced. They can be found in cabinets near the trashcans. Trash needs to be taken out and placed near the alleyway (between our space and Belladonna). Please leave the space in the best possible condition for the next user. Your damage deposit may be affected if the condition of the space at the end of your rental is unsatisfactory.
Parking:
There is plenty of free street parking and a free city parking lot behind The Front Porch boutique located at the corner of Washington St. and Henry St.